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Legal & Compliance

Widford Parish Privacy Policy

Data Privacy Notice

The Parochial Church Council (PCC) of Widford Parish, Chelmsford

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who are we?

The PCC of Widford Parish is the Data Controller, contact details below. This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

We may use your data for the following purposes:

  • To enable us to provide voluntary services for the benefit of the public within Widford Parish;
  • To administer membership records;
  • To fundraise and promote the interests of the church;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records, including the processing of Gift Aid applications;
  • To inform you of news, events, activities and services running at St Mary’s Church and Church of the Holy Spirit;
  • To share your contact details with the Diocesan office so they can keep you informed about news in the diocese and events, activities and services that may be of interest to you.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services, process your Gift Aid donations, and keep you informed about diocesan events.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law.
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
    • The processing relates only to members or former members, or those who have regular contact with it in connection with those purposes; and
    • There is no disclosure to a third party without consent.
  • Processing is necessary for the performance of a contract or to take steps to enter into a contract with the data subject.

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide: “Keep or Bin: Care of your Parish Records”, which is available from the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Specifically, we retain electoral roll data while it is still current; Gift Aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers, including baptisms, marriages and funerals, permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the PCC holds about you;
  • The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that the Data Controller provide you with your personal data and, where possible, transmit that data directly to another Data Controller, known as the right to data portability, where applicable;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request that a restriction is placed on further processing;
  • The right to object to the processing of personal data where applicable;
  • The right to lodge a complaint with the Information Commissioner’s Office.

8. Further processing

If we wish to use your personal data for a new purpose not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

9. Contact details

To exercise all relevant rights, queries or complaints, please in the first instance contact the Parish Office at:

Widford Parish Office
Forest Drive
Chelmsford
Essex
CM1 2TS

Office Phone Number: 01245 355 989
Email: This email address is being protected from spambots. You need JavaScript enabled to view it.

You can contact the Information Commissioner’s Office on 0303 123 1113 or via: https://ico.org.uk/global/contact-us/email/

For PCC use:

Version: 3
Date approved: 21/03/2018
Review date: 21/03/2019